The Securities and Exchange Board of India (SEBI) vide its circular dated October 29, 2004 has amended clause 49 of the listing agreement. The revised clause 49 now make it mandatory for every listed public company to lay down a Code of Conduct to be observed by the Board members and senior management of a company.
All Board members and senior management personnel shall affirm compliance with the code on an annual basis. The annual report of the company shall contain a declaration to this effect signed by the CMD.
For this purpose, the term "senior management " shall mean personnel of the company who are members of its core management team excluding Board of Directors. Normally, this would comprise of all members of management one level below the executive directors, including all functional heads.
This document embodies the Company's Code of Conduct for the Board members and senior management of the company and encapsulates the restrictions, formats and the rules of conduct to be followed by the Board members and senior management of the company.
Board members/members of the senior management should at all time have regard to the company's equal opportunities policies and practices. At all times act in the best interests of the Company and in accordance with this Code of Conduct.
Board members / members of the senior management should never use the facilities and services provided by the Company for personal use or gain undue advantage by utilising contacts made by the Company for private or own business use
The Company Secretary shall maintain a Register of Declaration of Interests of individual, Board members which disclose their employment, positions of public responsibility, membership of various committees, membership of various associations and any other such financial interests they or their direct family/close relatives or close associates may have, which relate to the work of the Company.
Board members should arrive punctually, to enable the prompt commencement of the meetings. All Board papers should be read in advance of the meeting and treated as strictly confidential. Where a Board member has an item which he/she wishes to be raised during the meeting his/her request must be submitted to the Chair, prior to commencement of the meeting, or during the meeting, at the Chair's discretion. The Board must approve the time agenda at the beginning of the meeting and make an effort to adhere to it.
Where there are competing resolutions on the same subject matter, the Chair of the meeting will decide what resolutions and in what order they will be tabled. All resolutions must have a proposer and a seconder.
Once a resolution has been voted on and passed or rejected by the Board, no Board member can further pursue any debate on that matter. She/he may request that his/her specific objections be minuted. However, the matter may be tabled in the future as a separate agenda item and dealt with in the same manner as any other agenda item.
Any Board members wishing to speak on a particular topic must indicate to the Chair, by way of a raised hand, that she/he requests an opportunity to do so. The Chair must then indicate the order in which various members will speak.
Notwithstanding the agreed time agenda, the Chair of the meeting may, at his or her discretion, terminate or extend debate.
During Board proceedings, no Board member shall use threatening behaviour, violence, obscene language or racist/sexist behaviour or threats or otherwise disrupt meetings of the Board.
Not disclose information, including addresses of Board members/ members of the senior management, without first obtaining the individual's permission. The only exception to this is in response to statutory duty or emergency request by the statutory authorities or in circumstances which might be life threatening.
Neither make any contact nor divulge any information to external organisations, including the media, without prior approval from the Chair/Board and the Managing Director of the Company.
Not do or say anything, which might be construed as damaging the credibility or integrity of the Board or the Company. Shall adhere to any reasonable instructions or guidance approved by the Board for Board members.
Where a Board member is in serious breach of any aspects of this Code of conduct, he/she may be removed from office.Any member in breach of the section on conduct at meetings under this Code may be suspended from the meeting and from future meetings. If any member of senior management violates this Code of conduct, he /she may be removed from office.
Note: The members of senior management to whom this Code of conduct shall apply are as follows:
Mr. Tarique Ansari
Mr. Ismail Dabhoya